Fleetworthy was processing thousands of compliance documents every month - manually retrieving files, splitting PDFs, extracting data, and validating records. Each document took several minutes to complete, creating a growing backlog and tying up valuable team resources.
As their operations scaled, the process became unsustainable.
That’s when they partnered with Y Meadows.
Today, the entire workflow is automated end-to-end. Incoming documents are automatically split, key data is extracted, and files are routed directly into Fleetworthy’s systems—without human intervention. What once required constant manual effort now runs seamlessly in the background.
The impact has been significant.
Fleetworthy now processes over 90% of documents automatically, has eliminated its backlog entirely, and saves 760 hours of manual work every month—equivalent to nearly five full-time employees. Across compliance processing, fuel tax workflows, and billing operations, automation has replaced hundreds of hours of repetitive work.
Beyond efficiency gains, the team has been able to refocus on higher-value initiatives, improve turnaround times, and exceed compliance SLAs—all while dramatically improving day-to-day team morale.
“The product has saved about half a dozen FTEs worth of work on a monthly basis—while taking off the monotonous day-to-day work that would otherwise be manually associated.”
— Robert Proctor, Senior Director, Driver and Asset Services, Fleetworthy